Job Summary:
The Fleet Personnel Coordinator acts as the coordinator of all crew, handling all aspects of crew management and many human resources tasks. The Fleet Personnel, Coordinator arranges crew changes for all crew on assigned vessels, using most cost effective and convenient travel routes and ensuring all crew certification is complete and valid.
Key Responsibilities:
- Works with the Operations Technical department to appoint, assign and schedule appropriately skilled and certificated shipboard employees on the different vessels in compliance with the relevant Collective Bargaining Agreement and relevant regulation.
- Maintains a continuous and professional dialogue with Captains and Chief Engineers with respect to crew requirements
- Maintains human resource information system records for all shipboard employees.
- Manages vacation and rotation planning for all shipboard employees through vacation tracking modules and ensures cost effective travel for crew joining and departing assigned vessels to meet crew change schedules; informs supervisor of potential employment problems.
- Tracks all salaried leave system shipboard employees in the payroll system to ensure they are paid correctly.
- Maintains up-to-date seniority lists for all shipboard employees and tracks changes to the lists for future reference.
- Provides letters of confirmation of employment for ship board employees and assists as requested in the provision of information required for credit checks or other personal
needs. - Checks and approves all crew expense and travel accounts including invoices from travel agents, taxi and limousine services.
- Meets the requirements as outlined in relevant Collective Bargaining Agreements.
- Participates in a departmental after-hours coverage rotation. This consists of periodically working weekends, holidays, and being available for business inquiries outside of normal business hours.
Skills, Abilities, and Experience:
- A post-secondary education with a concentration in maritime studies, business or human resources is preferred.
- Experience in Crew Management or Employee Relations is preferred.
- Thrive in a multi cultural team environment.
- Proficient with Microsoft Office, particularly Excel.
- Effective communication skills (verbal an d written).
- Self motivated with excellent organization al , planning and prioritization skills.
- Confidentiality, discretion and diplomacy on all business matters.
- Strong customer service skills.
- Detail orientated with a focus on accuracy and quality.
- Ability to remain calm under pressure and to meet deadlines and prioritize tasks
Algoma Central Corporation encourages applications from designated group members identified under the Federal Employment Equity Act. Applicants must be legally authorized to work in Canada without sponsorship from Algoma.