Contract Administrator

Contract Administrator
St. Catharines, Ontario
Date posted:
Tuesday, March 7, 2023
Job Summary:
The Contract Administrator is responsible for customer contract administration utilizing the IMOS system to ensure accurate forecasting, reporting, and billing of freight, laytime, and voyage cost recovery.

With the right skill set, this position could lead to future opportunities within the Commercial department, including Sales, Marketing, or Customer Service.

Key Responsibilities:
  • Reviews cargo handling forms and Bills of Lading for accuracy, working with vessel and shore staff to address errors
  • Processes IMOS customer invoices and works with relevant parties in Billing, Traffic, and Sales to ensure invoice accuracy in accordance with contract terms, prior to approval and billing
  • Processes vessel laytime statements in accordance with customer contract terms prior to Traffic approval
  • Supports the Senior Contract Administrator and the Sales team with account management activities including IMOS contract entry and maintenance, and the creation of ‘linked liftings’
  • Works with Sales and Traffic to make day-to-day changes to linked liftings and COA tonnage
  • Assists with budgeting and the ongoing maintenance of the vessel supply/demand forecast
  • Maintains standard voyage expenses in the IMOS estimator
  • Updates IMOS for CPI and fuel price changes as they occur
  • Reviews and maintains data within the IMOS system to ensure accuracy
  • Assists Salespeople with commercial proposals as required
  • Completes other Commercial tasks and projects as assigned from time to time
Skills, Abilities and Experience:
  • Bachelor’s degree in Business or equivalent experience
  • Experience in interpreting and administering contractual documents
  • Proficient with IMOS and its commercial functions
  • Knowledge and understanding of the Great Lakes and St. Lawrence Seaway system is an asset
  • Knowledge of the billing process is an asset
  • Strong proficiency in Microsoft Office, particularly Excel, Word and PowerPoint
  • Effective communication (verbal and written) skills
  • Able to multi-task, establish priorities and work independently with minimal supervision
  • Able to build and maintain effective working relationships with stakeholders
  • Confidentiality, discretion and diplomacy on all business matters
  • Strong attention to detail and accuracy
  • Capable of identifying and solving problems in a timely manner
  • Exceptional interpersonal and customer service skills
How to Apply:

If you are interested in this rewarding career, please send your resume directly to Please include “Contract Administrator” in the subject line of your email.

Algoma Central Corporation encourages applications from designated group members identified under the Federal Employment Equity Act. Applicants must be legally authorized to work in Canada without sponsorship from Algoma.