Administrative Assistant

Job Summary 

The Administrative Assistant provides efficient, timely and accurate administrative and clerical support. 

Duties & Responsibilities 

• Coordination and distribution of external communications
• Government and regulatory registrations and filings
• Communications with Board of Directors, Officers and Executive
• Expense reports
• Travel and other meeting arrangements
• Support events management of company meetings and social events
• Storage, filing, shredding and archiving (digital and hard copies)
• Phone, email and fax screening, calendar, and contacts administration
• Prepares and distributes communications, announcements, department materials
• Prepares agendas and minutes of meetings
• Provide backup and support to other reception and administrative positions
• Support company and social media communications as needed
• Lease administration
• Manage property administration including parking for all building tenants
• Other administrative tasks as required from time to time

Qualifications

• Post-secondary education in Business Administration or related field preferred
• Highly proficient with Microsoft Office products including MS365
• Effective communication skills (verbal and written)
• Ability to build and maintain working relationships with stakeholders
• Strong attention to detail and accuracy
• Excellent organization, multi-tasking and prioritization skills

Working conditions

• Operates in a professional office environment with standard office equipment
• Requires occasional after hours and on-call/evening/weekend work

Physical requirements

• Ability to sit for long periods of time
• Regularly required to talk/hear/communicate
• Daily use of standard office equipment such as computers, printers, and phones
• Ability to occasionally lift office equipment up to 20 pounds

How to Apply:

If you are interested in this rewarding career, please send your resume directly to recruitment@algonet.com. Please include “Finance Admin” in the subject line of your email.

Algoma Central Corporation encourages applications from designated group members identified under the Federal Employment Equity Act. Applicants must be legally authorized to work in Canada without sponsorship from Algoma.