Job Summary:
The Clerk, Accounts Payable & Purchasing provides support in the accounts payable and purchasing areas in a timely and accurate manner in compliance with corporate policy.
Duties and responsibilities
- Perform all aspects of the accounts payable function.
- Receives, verifies and enters invoices into the AP system in a timely manner and per approved procedures; ensures that discounts are applied when appropriate.
- Match purchase orders to invoices and enter invoices into accounting software according to department policies and deadlines.
- Follows-up on resolution of disputed or outstanding invoices.
- Responds to vendor and employee inquiries and liaises with team in a timely and professional manner to ensure satisfactory services as it relates to the AP function.
- Scans and indexes documents into Imaging System on an on-going basis.
- Supports Fleet Operations in obtaining quotations as required to ensure cost effective purchasing processes with consideration to cost, quality, and delivery capabilities of the supplier.
- Processes requisitions for consumables, spare parts and equipment for approval.
- Processes approved requisitions into purchase orders ensuring timely delivery to fleet for vessels assigned.
- Expedites overdue deliveries and arranges returns or credits for damaged, defective or incorrectly supplied goods.
- Ensures pricing updates in purchasing data management system remains current.
Skills, Abilities, and Experience
- Bachelors degree (or in progress) in Finance, Accounting or Business Administration
- Proficiency with Microsoft Office.
- Effective communication skills (verbal and written)
- Excellent organization, planning and prioritization skills
- Able to create and maintain effective working relationships with stakeholders
- Confidentiality, discretion and diplomacy on all business matters
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Algoma Central Corporation encourages application from designated group members identified under the Federal Employment Equity Act. Algoma Central Corporation is committed to the full inclusion of all qualified individuals. As part of this commitment, Algoma will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact recruitment@algonet.com.